As a result of the COVID-19 pandemic, the forced shift towards remote working has led to an increase in the number of businesses using productivity suite applications. Businesses have invested significantly in this technology to help increase the overall efficiency of employees as they continue to work in a combination of both remote and hybrid working environments. This is where productivity suite applications can come in to help businesses manage projects, collaborate and increase the levels of teamwork.
When it comes to deciding which set of applications to choose, you will find that this comes down to two main competitors in the market: G Suite created by Google and Microsoft 365 from Microsoft. You will find that both of these platforms are SaaS and can offer a whole host of different functionalities.
This is why, in this blog article, we will provide you with 4 logical arguments for making the move from G Suite to Microsoft 365.
Before we get stuck into this, let’s take you through what G Suite is and what Microsoft 365 is!
What is G Suite?
G Suite is a collection of business, productivity, collaboration, and education software developed and powered by Google. The primary G Suite tools include Gmail, Drive, Docs, Sheets, Slides, Forms, Calendar, Google+, Sites, Hangouts & much more.
Users will also have access to additional features such as online storage, shared calendars as well as video meetings. This software has been created to provide small businesses with the essentials to be able to complete their day-to-day tasks.
What is Microsoft 365?
Microsoft 365 is the productivity cloud designed to help you pursue your passion and run your business. More than just apps like Word, Excel, PowerPoint, Microsoft 365 brings together best-in-class productivity apps with powerful cloud services, device management, and advanced security in one, connected experience.
You will find that the agile nature of the application is perfect for both the hybrid and remote working requirements of businesses. Better still, if you decide to use Microsoft 365 going forwards, your workers will be able to easily access files, communicate and collaborate from any location on any device.
Now that you know what each of the two options are, let’s delve into the 4 logical arguments why you should make the move from G Suite to Microsoft 365.
Ease of use and familiarity
You will find that many of the everyday applications within Microsoft 365 such as Word and Outlook are straight forward to use and something that you are likely to be already familiar with.
As well as this, the Microsoft 365 programs are fully integrated and are readily available both on and offline. To put this context in the form of an example, you can set up a meeting in Outlook offline which will be added automatically when you are back online.
You will notice from the outset that the set of applications in G Suite will not be as familiar with users as the Microsoft 365 set of applications. Therefore, it makes logical sense to make the switch from G Suite to Microsoft 365 so that you can start using AI features in applications such as Teams and Outlook.
No matter what the requirements of your business are, Microsoft 365’s set of tools and functionality can be tailored to suit your business.
Created specifically for businesses
It doesn’t come as a surprise that in a recent study, it was reported that Outlook was used by over 85% of Fortune 500 businesses. If you didn’t know already, Outlook is used to send and receive emails and comes with the capability to manage calendar appointments & tasks, making it the preferred choice for many businesses.
The ease at which Microsoft 365 integrates makes it much easier for workers to complete their day-to-day activities. As well as this, the capability to offer data storage and sharing options makes it the perfect tool to target worldwide success. Whereas in G Suite the integration options are very much limited as it's not been designed for collaboration between the different departments of a business. Therefore, making Microsoft 365 the better software for businesses to go to improve their overall productivity and output.
Very convenient
Microsoft 365 consists of a whole host of cloud-based applications that have the ability to work offline. Making it easy to access and convenient to work from no matter where you are located which is perfect for hybrid and remote working environments as you can easily access files online.
Everyday apps such as Teams and Word interconnect seamlessly which provides a consistent user experience and the ability to deliver end-to-end interactions both off and online. Taking this one step further will help to make sure that the productivity levels remain high despite the locations of your employees.
In addition to this, recovery features can be added to subscriptions in the case of an emergency or a disaster. You will find that both data and files in the Cloud are backed up regularly to ensure that your business is running smoothly at all times with limited downtime.
Therefore, the convenient nature of Microsoft 365 provides you with the perfect workplace that is on a different scale to that of G Suite. Make the move from G Suite to Microsoft 365 to have that flexibility that your business craves.
Dedicated inter-connectivity & ecosystem
You will learn that the overall Microsoft ecosystem consists of a whole host of business applications that work in parallel with each other such as Teams and OneDrive. This helps to show that all of these programs work together to provide perfect collaboration and synchronisaton.
As well as this, it enables both mobile and desktop applications to easily sync to allow work to be completed faster and whilst on the move. Also, Microsoft 365 also makes it much simpler for users to share documents and calendars in real-time which G Suite isn’t as good at doing. Even though G Suite has the capabilities to share, its overall capacity to do so is lower than Microsoft 365.
Next Steps?
If you are a business that is looking to make the move from G Suite to Microsoft 365 today or looking to take advantage of Microsoft’s 365 offer for G Suite legacy customers then please call our team of Microsoft experts today to get the ball rolling.
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