Whether you are happy or unhappy with this, you can’t deny that Microsoft Teams has taken the business world by the scruff of the neck. Before the pandemic, Microsoft Teams was making inroads as a viable replacement for both Skype & Slack.
When the COVID-19 pandemic struck, the vast majority of businesses that had Microsoft 365 (formerly Office 365) made the switch to Microsoft Teams to gear them up for remote working quickly.
Given that most of our existing clients are using Teams on a day-to-day basis, we thought in our latest blog article that we would share 3 ways on how you can maximise your use of Microsoft Teams that you didn’t even know existed.
1) Replace WhatsApp with Microsoft Teams
If you ask anyone who works in data security, they will tell you that you need to keep all of your business data secure at all times, with the business controlling where the data is stored and the access to it.
This raises a few different scenarios, particularly with regards to using apps such as WhatsApp – if you are using this app to talk to your colleagues across the business about business related affairs, you really need to consider moving your instant message chats to the safe surroundings of Microsoft Teams.
As well as dramatically improving your data security, you will have full control over the data, so in the case where one of your employees decides to leave the business they won’t have business data in their WhatsApp account.
This is covered by Microsoft Teams which has an instant chat capability in its app for both Android and iOS which is worth downloading on your phone.
2) A Members Portal
Is your business fully engaged with different associations or even runs a membership scheme? Well, you will be pleased to know that Teams enables users to setup public teams, which you can allow users to access with just an email.
Through the use of this feature, there are a number of actions you can perform in a public team. In the best-case examples, we’ve seen a membership body that houses a member portal which provides access to a number of resources, a SharePoint news section as well as a PowerBI dashboard for members to engage with.
Furthermore, the members portal increases the engagement within the membership and now as a result of the pandemic, they don’t send out member information via emails anymore, instead they publish directly into the membership Team.
3) Delegate & Plan
You will find that Teams has a number of apps that can be added as a tab. One such app that proves to be very popular is Microsoft Planner. This tool is part of Microsoft 365 and is a condensed version of Microsoft Project.
You are able to quickly plan and allocate tasks within the planner to team members. Furthermore, the best part of the task delegation feature in a Team is that the user will automatically send a notification to the Team outlining the task that needs to be completed. This feature proves popular with managers as tasks tend to be completed quicker which is much more effective than sending and awaiting a response on an email.
If you are a business that is looking to find out more about how you can maximise your use of Microsoft Teams, looking to implement Microsoft Teams or wanting to find out more about Microsoft 365 subscriptions then please give our IT experts a call today to discuss exactly what you need.
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