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A comprehensive comparison between Dynamics 365 Business Central & QuickBooks

When your business is operating in an ever-changing business world with technological advancements happening at regular intervals, the need to make sure that your business has the right and most suitable software in place to cope with this shift in work approach is crucial. 

When it comes to deciding on which cloud-based finance system to choose for your business you need to make sure that your selected option is scalable as your business expands as well as being able to deliver on the core functions required for your business. 

In order to help persuade you further, we’ll provide you a comprehensive comparison between two of the ERP options available in the market for SMEs: Dynamics 365 Business Central & QuickBooks. 


Dynamics 365 Business Central 


Latest Version 

Dynamics 365 Business Central 

QuickBooks 2020 

Implementation Costs 


£3,500 to £10,000 

Ongoing Costs 

Much lower cost of ongoing usage & support. 

Higher cost of ongoing usage & support 

Licensing Models 

Subscription based model – you pay to use the system on a monthly basis. 

Subscription based model – you pay to use the system on a monthly basis. 


Types of User 

A user is licensed for either of the following licensing options: 

Dynamics 365 Business Central Essentials: 

Financial Management • Customer Relational Management • Supply Chain Management • Human Resources • Project Management 


Dynamics 365 Business Central Premium: 

All the variables included in the above + Service Order Management & Manufacturing 


Dynamics 365 Business Central Team Member 

A user is licensed for either of the following licensing options: 

Simple Start: 

  • Unlimited invoices 
  • e-File VAT returns automatically 
  • Send automatic reminders to customers for overdue invoices 
  • Scan & store expense receipts 
  • Automatically import transactions from multiple bank accounts 
  • Android & iOS mobile apps 
  • Payroll management (available as an add-on feature) 
  • Multiple reports supported 
  • 1 user profile supported (the admin) 


All the variables included in the above +  

  • Track & transact bills, vendors & payments 
  • Multi currencies supported 
  • 3 user profiles supported (1 admin + 2 staff) 


All the variables included in the above + 

  • Track & bill employees’ time 
  • Create & transact with purchase orders 
  • Create & track with periodic budgets 
  • Track & transact with stocks 
  • Transact & get reports project-wise  
  • 5 user profiles supported (1 admin + 4 staff) 




Price/licence (per month) 

Essential – £53 

Simple Start - £12 


Premium – £78 

Essentials – £18 


Team Member – £6 

Plus - £27 

Number of Users 


Maximum of 5 users 

Number of Transactions 



Up to 14,500 

App available 

Yes on iOS and Android 


Overall Ratings & Capabilities 

Overall Functionality 

Very Good 


Scalability/International Accounting 




SaaS only 

SaaS or On-Prem 


Yes through apps 

Yes as an add-on 


Very Good 


Security Roles & Auditing 



Credit Card Processing 

Yes through apps 

Yes as an add-on 


As is illustrated in the comparison table above, it is evident that Dynamics 365 Business Central is a much better option in the long term & an upgrade on the entry level accounting software, QuickBooks and can easily be scaled up quickly as your small and medium sized business continues to grow well into the future.

Next Steps? 

If you have read the comparison table above and are wanting to make the migration from QuickBooks to Business Central then please contact our team of Business Central experts now who will be able to discuss your specific business needs. 

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