For business management solutions email us or call 020 3004 4600

Business Central QuickBooks

A comprehensive comparison between Dynamics 365 Business Central & QuickBooks

When your business is operating in an ever-changing business world with technological advancements happening at regular intervals, the need to make sure that your business has the right and most suitable software in place to cope with this shift in work approach is crucial. 

When it comes to deciding on which cloud-based finance system to choose for your business you need to make sure that your selected option is scalable as your business expands as well as being able to deliver on the core functions required for your business. 

In order to help persuade you further, we’ll provide you a comprehensive comparison between two of the ERP options available in the market for SMEs: Dynamics 365 Business Central & QuickBooks. 

Parameters 

Dynamics 365 Business Central 

QuickBooks 

Latest Version 

Dynamics 365 Business Central 

QuickBooks 2020 

Implementation Costs 

£12,000 

£3,500 to £10,000 

Ongoing Costs 

Much lower cost of ongoing usage & support. 

Higher cost of ongoing usage & support 

Licensing Models 

Subscription based model – you pay to use the system on a monthly basis. 

Subscription based model – you pay to use the system on a monthly basis. 

 

Types of User 

A user is licensed for either of the following licensing options: 

Dynamics 365 Business Central Essentials: 

Financial Management • Customer Relational Management • Supply Chain Management • Human Resources • Project Management 

 

Dynamics 365 Business Central Premium: 

All the variables included in the above + Service Order Management & Manufacturing 

 

Dynamics 365 Business Central Team Member 

A user is licensed for either of the following licensing options: 

Simple Start: 

  • Unlimited invoices 
  • e-File VAT returns automatically 
  • Send automatic reminders to customers for overdue invoices 
  • Scan & store expense receipts 
  • Automatically import transactions from multiple bank accounts 
  • Android & iOS mobile apps 
  • Payroll management (available as an add-on feature) 
  • Multiple reports supported 
  • 1 user profile supported (the admin) 

Essentials 

All the variables included in the above +  

  • Track & transact bills, vendors & payments 
  • Multi currencies supported 
  • 3 user profiles supported (1 admin + 2 staff) 

Plus 

All the variables included in the above + 

  • Track & bill employees’ time 
  • Create & transact with purchase orders 
  • Create & track with periodic budgets 
  • Track & transact with stocks 
  • Transact & get reports project-wise  
  • 5 user profiles supported (1 admin + 4 staff) 

 

 

 

Price/licence (per month) 

Essential – £53 

Simple Start - £12 

 

Premium – £78 

Essentials – £18 

 

Team Member – £6 

Plus - £27 

Number of Users 

Unlimited 

Maximum of 5 users 

Number of Transactions 

Unlimited 

 

Up to 14,500 

App available 

Yes on iOS and Android 

No 

Overall Ratings & Capabilities 

Overall Functionality 

Very Good 

Good 

Scalability/International Accounting 

Good 

Poor 

Deployment 

SaaS only 

SaaS or On-Prem 

Payroll 

Yes through apps 

Yes as an add-on 

Reporting 

Very Good 

Okay 

Security Roles & Auditing 

Good  

Poor 

Credit Card Processing 

Yes through apps 

Yes as an add-on 

 

As is illustrated in the comparison table above, it is evident that Dynamics 365 Business Central is a much better option in the long term & an upgrade on the entry level accounting software, QuickBooks and can easily be scaled up quickly as your small and medium sized business continues to grow well into the future.

Next Steps? 

If you have read the comparison table above and are wanting to make the migration from QuickBooks to Business Central then please contact our team of Business Central experts now who will be able to discuss your specific business needs. 

Would you like any future ERP comparisons sent straight to your inbox? If so, why not take this opportunity to sign up for our mailing list? 

Intelligence Hub
  • The Frontline
  • Tips & Tricks
  • Check the Tech
  • Case Studies
  • On Demand Webinars
    • Related Articles

    Why should your business replace QuickBooks with a Cloud ERP solution?

    With the constantly changing environment in which small businesses operate within, it can be often quite a difficult decision to consider replacing QuickBooks with an alternative ERP solution.With...
    Find out More

    What out of the box budgets functionality is available in Microsoft Dynamics NAV and 365 Business Central?

    As we make our way towards the end of 2020, it is that time of year where companies review their budgets for the following year. Did you know that both Dynamics NAV and 365 Business...
    Find out More

    Reduce expenditure & reimburse expenses quickly

    When it comes to employee expenses, finance teams are always looking to reduce spending and reimburse employees on time each month.However, these tasks are made harder if the process involves a pile...
    Find out More

    Reduce the time & stress of submitting expenses

    How long does it take for you or your colleagues to submit expenses each month? The number of expenses incurred in recent months may have reduced, but painful memories of storing paper receipts,...
    Find out More

    Comparing Dynamics 365 Business Central & Sage 50

    When working in a fast-paced environment and with technological innovations at an all-time high, the need to ensure that your business...
    Find out More